Meditech

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Magic to Client Server Migration

Like most types of HIT software systems, Meditech regularly undergoes improvements and updates. The most recent platform, Meditech 6.0, offers some of the best and most cutting-edge software options for electronic medical records management and HIT infrastructure development. For hospital systems that are currently out-of-date or using the Magic C/S 5.x system, the transition to Meditech 6.0 can be large undertaking, and data conversion across departments doesn’t come easy.

That’s where HIT professionals trained in Meditech’s Client/Server 6.0 can make all the difference. In addition to new options in patient records management, there are opportunities in updating disaster recovery plans, data availability, and specific department modules. Offering more user-friendly platforms and the kind of technology needed by top hospitals and medical providers today, Meditech 6.0 is worth the conversion—especially if done with the help of qualified HIT professionals.

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Technology Assessment and Planning

Whether a hospital or medical facility is getting ready to implement a whole new Meditech HIT system, or if it is considering upgrades or additional features, the benefits of a long-range technology and assessment plan are many. Meditech, which has offered healthcare software solutions for over 40 years, has a specialized platform that requires knowledge of their systems in order to maximize results.

With the right Meditech-trained and -certified HIT professional, hospitals and specialty offices can get the assessments they need to improve patient care and bottom-line outcomes. Within the larger technology assessment and planning package, some of the features include:

  • Evidence-based assessments
  • Forecasting resources
  • Trends in new and emerging health technologies
  • Hardware and software evaluations
  • Customized planning services
  • Clinical applications management
  • Maximized employee utilization

Additional assessment options related to specific Meditech modules can also be applied.

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NPR Report Writing

NPR report writing, or Non-Procedural Representation, can be streamlined through Meditech’s specialized tools. These customized reports are generated through the existing databases of patient information and accounts, and are offered as part of the larger clinical and enterprise management solutions available through the Meditech interface.

Available for use in specific Meditech modules (including those created for operating rooms, laboratories, pharmacies, admissions, and radiology), NPR reports help administrators evaluate their current systems and find areas for improvement or cutbacks. In order to get the most useful data and reports, an HIT professional familiar with Meditech NPR options is necessary. He or she can generate reports utilizing specific selection criteria, indexes, and custom logic—all of which can be adjusted to suit departmental and entire organization needs.

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Data Extraction Services

Meditech has partnered with the Institute for Health Metrics (IHM) to create a system that can not only generate data for use within the healthcare information services field, that but that be extracted into measurements and reports focused on a specific objective. By using multiple connection modules, data from various applications can be combined and extracted for a single purpose. For administrators and decision-makers, these data extraction services can provide information on:

  • Quality of care
  • Efficiency of healthcare processes
  • Safety of patient information
  • Effectiveness of patient care
  • Integration of the healthcare system as a whole

Intelligence tools like data extraction services through the Meditech system are important in looking forward to the future of healthcare information technology. With the right Meditech-trained HIT professional, organizations can tap into an efficient, flexible, and cost-effective way to unlock information and leverage it in a way that meets individual organizational goals.

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Interface Services

Interface services offered through the Meditech brand allow users to integrate existing HIT solutions with third-party software or existing infrastructure components. With the goal of finding ways to operate duplicate modules or even transition over to new ones, interface services are designed to streamline the way patient information and clinical data are accessed, managed, and reported.

With the right HIT professional, Meditech interface services can be used across departments and within specialized modules. The Meditech brand of systems are designed for interoperability, and well-built interfaces can increase efficiency throughout hospitals and medical offices of all sizes. Whether users want to support healthcare information availability; create an interface between HL7, XML, XSL, and direct feeds; or extract data, interface services make it all possible.

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Upgrade Implementation and Management

Like all large and comprehensive HIT solutions, Meditech systems require design, building, testing, and management. Regular upgrades and new module releases also mean that entire system redesigns may be necessary from time to time, especially when migrating to the Meditech 6.0 system from C/S 5.x. Whether a hospital is ready to undergo upgrades or is merely preparing for a change in the future, advanced clinical systems management can never be done too soon.

Fortunately, the right HIT professional will be able to seamlessly integrate new systems, workflows, and modules into an existing infrastructure. This is also a good time to review existing CPOE and EMR systems to find ways to enhance the clinician and patient experience. The challenge of working within a complex environment like Meditech doesn’t have to be overwhelming, and with the right upgrades, the benefits can be visible right away.

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Project Management

Although designed for ease of use, Meditech technology and applications aren’t without a high level of specialization. Regardless of a hospital or medical provider’s size, there is a large amount of inter-department communication, cross-systems integration, and infrastructure build and maintenance that must go on when migrating to C/S 6.0 or other system.

That’s where Meditech project management comes into play. By tapping into a combination of technical resources and personalized support, a successful project manager can oversee entire overhauls and Meditech system conversions. Choosing the right Meditech project manager requires looking beyond technical expertise to find someone who can bridge the customer, service departments, third party vendors, and the Meditech system itself. HIT professionals with Meditech certifications and experience working with the software are ideally situated to provide this service and to help integrate and manage solutions from day one.

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Readiness Assessment

Meditech readiness assessment services are necessary for any healthcare organization preparing to implement a new information technology system. In addition to assessing the physical capabilities of an organization to support a system as complex and far-reaching as Meditech, it’s also necessary to examine the overarching risks, costs, and old practices that shouldn’t be carried over into the new system.

Migration to the Meditech C/S 6.0 system requires several different stages of development, and the right HIT professional can ensure that the process is begun correctly with a thorough readiness assessment. So much more than a technical solution, readiness assessments are key for improved efficiencies, policy development in keeping with the organization’s vision, and strategic project planning from day one.

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Optimization Assessments

A Meditech optimization assessment is the best way to discover areas of improvement and ways to streamline efficiencies within the HIT framework. When the Meditech system operates correctly, the results are improved patient care, lowered administrative costs, and compliance with HIPAA privacy regulations. However, issues related to older C/S 5.x modules and non-compatible software systems might actually increase the amount of time and money needed to operate the technology.

An optimization assessment will recommend the right upgrades and migrations, as well as ideal changes to the infrastructure that will continue to support the healthcare provider for years to come. Discover end-to-end process improvement opportunities, find ways to standardize documentation and clinical support, and evaluate the efficacy third-party vendor applications. With the right HIT professional, the results will not only impact a hospital’s bottom line, but help meet technology objectives for the future.

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Workflow Analysis/Optimization

Meditech workflow analysis is part of suite of services designed for the successful use of electronic records in the healthcare setting. Meditech offers a wide range of software for use with EMR and inpatient accounts, and many organizations have been successful implementing these into their existing workplace environment. This migration is not without its difficulties, however, and a workflow analysis is key in implementing HIT solutions tailored with a specific organization in mind.

If an organization is just starting the process of building a Meditech framework, or if it is migrating to Meditech 6.0 from an existing HIT solution, a workflow analysis will provide insight into business processes and determine how to optimize the HIT interface for the future. This will not only reduce the chances of having an inefficient system in the future, but also help improve the delivery of information and patient care.

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Advanced Clinical System

Meditech Advanced Clinical System (ACS) is a CCHIT-certified electronic health records module. Designed for use in acute care hospitals and other medical facilities, this inpatient EHR option allows users to streamline the patient information and care systems processes. Advanced Clinicals is meant to support the specialized Meditech software solutions in the departments of nursing, patient care, emergency rooms, bedside medication verification, physician care management, and orders management.

Before the ACS suite of applications can be implemented in a care setting, it is first necessary to assess the existing infrastructure readiness. This is where hiring the right HIT professional comes into play. From readiness assessments and technology evaluations to physician and clinician training in the ACS platform, this is a project with a large scope and even larger potential benefits.

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Physician Care and Patient Safety

Meditech’s Patient Care and Patient Safety solution is a series of clinical tools that help manage and document patient care. Used primarily by nursing staff, dieticians, and therapists, this application will prioritize tasks, relay necessary patient information, and even verify medications and transfusions at the bedside level. When incorporated into the daily workload, the results include a more streamlined approach to patient care as well as a higher level of accountability for health outcomes.

Through Meditech’s Patient Care and Patient Safety system, information is relayed and organized according to color coding, worklist flowsheets, and status board options. Because the focus is on real-time information transmittance, the right HIT framework is required for the module to operate properly. That’s where a qualified Meditech HIT professional comes into play. With the right certification and familiarity with an organization’s infrastructure, the right HIT consultant can ensure that the Physician Care and Patient Safety module provides better results for the future.

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Enterprise Medical Record

The Enterprise Medical Record module offered through Meditech offers healthcare workers a way to view patient information and enter orders throughout the organization and across departments. Patient histories are stored for long-term use, and all information is updated in real time to allow for more timely healthcare decisions. For Meditech, this system functions as both a traditional EHR system as well as their primary CPOE system.

This module is a comprehensive tool with an enormous warehouse of storage for even the most detailed patient histories. It is also fully compatible with other Meditech systems, including the full range of Meditech HCIS and outside vendor data. Whether users are hoping to organize data, comply with HIPAA regulations, share data between healthcare institutions, or do all three, the Enterprise Medical Record system provides the basis for getting it done. And with the right HIT professional doing the build, maintenance, and upgrades, migration to this system can be both easy and cost-effective.

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Emergency Department

Meditech’s Emergency Department Management (ED) system is a specially-designed HIT solution for managing patients with the speed and efficiency required in an emergency room setting. Seeing patients through from admissions to discharge, this management system tracks patient care, documents treatments and medication, processes paperwork, generates reports, and displays the progression of the individual through the healthcare system. It is designed to reduce wait times and enhance the patient experience, in addition to streamlining workflows for staff.

As a CPOE solution, the Emergency Department Management system is also key in facilitating safe and error-free orders for procedures, tests, medications, referrals, and equipment. Enhanced security features like PIN numbers for signing electronic orders ensure that the emergency room runs safely and in accordance with hospital regulations. Because the ED system is typically used in conjunction with the rest of the Meditech software, it requires a certified HIT professional who can build and maintain integrated systems without impacting the way the ER is run.

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Patient Education & Internet for Patients

One of the ways in which Meditech differs from other HIT software providers is in their commitment to better services for patients. The Patient Education module is part of a collaboration between EBSCO Publishing, PatientEDU, and Thomson Reuters. Offering content that presents medical information in a way patients can understand, this is a time-saving tool that can enhance the experience for all interested parties.

Additional components of the Patient Education system include an online experience that patients and their families can access both on site and in the hospital setting. Patients can view their medical histories, interact with healthcare providers via online communication platforms, and gain access to appointment and billing information. Because this information is accessible to the public, extra layers of security and usability are needed—which means HIT professionals interested in working with this aspect of Meditech need the right experience for the job.

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Scheduling and Referral Management

The Scheduling and Referral Management system (also known as Community-Wide Scheduling) offered through Meditech is a tool for processing patient appointments and referrals. In addition to reducing errors and facilitating the registration through billing process, the software can be used as an organization tool for a better use of time and resources. It is also adaptable for use by clinicians hoping to coordinate their own schedules.

As an appointment book, the Scheduling and Referral Management system can be used both in individual departments and across a wide spectrum of offices and facilities. It can be used to manage schedules, rooms, equipment, and resources, or for planning a comprehensive plan of care for a single patient across the entire healthcare spectrum. When done with the proper HIT professional, integration of the system into existing Meditech EMR modules can also help with billing, automated reminders, and patient information accounts.

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Laboratory and Microbiology

For flexible features in laboratory functions and workflows, the Meditech Laboratory and Microbiology software offers all the solutions today’s top healthcare organizations need. By allowing healthcare clinicians to process patient information and laboratory specimens faster and with fewer rates of error, the quality of care goes up—and costs go down.

Some of the laboratory functions of the software include: specimen tracking across sites and facilities, patient information access, test result comparisons and analysis, inventory management, and advanced telecommunications. The Laboratory and Microbiology module is designed to be used with other EHR systems, and the HIT professional who can build and integrate the systems to work in conjunction with one another should have no problems with this particular Meditech product.

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Anatomical Pathology

Anatomical Pathology is a Meditech module that works hand-in-hand with the Laboratory and Microbiology module. By automating the data needs of the Pathology department (including such things as recording, storing, coding, searching, and reporting), this HCIS generates faster lab results and batch processing.

As an advanced feature of Meditech 6.0, the Anatomical Pathology system offers features like voice-enabled text, speed data entry, automated coding, electronic signature access, and flexible reporting options. It is a comprehensive tool that covers all aspects of the pathology and laboratory process, and it brings the entire workflow into a single unit that can be accessed on site or on-the-go via telecommunication options. Used individually by pathologists, technologists, and transcriptionists, this module also comes with varying levels of accessibility, so an HIT professional working within this framework should be prepared to work with advanced user access security features.

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Blood Bank

Meditech’s Blood Bank solution taps into the overarching HCIS to integrate donor, unit, and patient history information. In addition to facilitating the entire electronic medical records process, this specialized product automatically flags abnormal test results, reports on normal results, and reduces incidences of error. With outcomes of patient safety and lower turnaround for results and specimens, this is a product that can be used for hospitals, laboratories, and individual blood blank facilities.

Users tap into the Blood Bank module for scheduling appoints, recruiting donors, processing patients, implementing quality control, and managing inventory. No other system combines patient data and physical specimens with as many tracking and reporting capabilities as this one. Because this is an FDA- and HIPAA-regulated process, HIT security within the module is taken very seriously. Professionals working within the system should have specialization in Blood Bank work, as well as additional Meditech HCIS experience.

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Oncology Management

The Oncology Management module in the Meditech line offers a streamlined way for oncology departments and specialty providers to manage their system of care as well as patient information. Directed toward oncologists, nurses, pharmacists, social workers, and medical administrative staff, the Oncology Management system allows users from multiple points of access to maintain up-to-date information and make real-time decisions. Users can manage scheduling, treatment plans, clinical orders and flowsheets, chemotherapy regimens, and radiation therapy interfaces—and all within the larger Meditech HCIS system.

Timing is everything when it comes to oncology treatments, which is why Meditech created the Oncology Management module and recommends it as part of the entire patient care software system. HIT professionals can help facilitate communication and patient care by building and maintaining an infrastructure that incorporates this module.

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Pharmacy

Meditech’s Pharmacy solution is an integral part of the entire CPOE system. Building on the safety and efficiency of the standard ordering module, the Pharmacy software helps organize inpatient and outpatient medications as well as pharmacy management at a more universal level. A centralized terminal acts as the hub of the closed-loop medication management system, and the information gathered there extends throughout the rest of the hospital departments and outside care providers.

Any CPOE system is integral in reducing the incidence of errors with potentially fatal consequences, and Meditech’s Pharmacy module is no different. This system makes compliance with HIPAA regulations easy and also helps minimize lost income due to inventory and billing issues. Integrating the Pharmacy system into the existing CPOE and HCIS systems requires a Meditech HIT consultant with the right training and certification to make the transition as smooth as possible.

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Imaging and Therapeutic Services

For specialized EMR content in the departments of radiology and mammography, many healthcare organizations choose Meditech’s Imaging and Therapeutic Services software. This module is designed to improve scheduling, exams, and reporting for radiology patients who exist within the larger HCIS system. For this reason, Imaging and Therapeutic Services is often integrated as part of the entire Meditech lineup of services, and HIT consultants who will be working with this module should also be familiar with the entire Meditech 6.0 platform.

Some of the key features of the Imaging and Therapeutic Service module include patient exam coordination, charge capture features, patient tracking capabilities, electronic signature and tracking, and film and material maintenance. As a fully computerized system, it cuts down on the need for physical films and charts, thereby offering a more efficient way to share information with the entire healthcare team. Additional options for generating reports and statistics allows management and administration to better evaluate the system as a whole.

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Operating Room Management

As the name suggests, the Operating Room Management module offered by Meditech is a specialized software solution for the workflow in a hospital operating room. It oversees all aspects of the OR process, from the preoperative (admissions) stage through postoperative care. Users rely on the system for scheduling, managing materials, and documenting the clinical process. Great as an administrative reporting device and as a way to streamline billing and inventory, this is a business as well as a medical tool.

Most Meditech products are designed as part of a comprehensive system that provides functionality for the whole healthcare setting, and the Operating Room Management module is no different. HIT professionals can expect to build, integrate, and maintain this system as part of the entire Meditech HCIS process.

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General Accounting

One of the ways in which the new Meditech 6.0 system differs from the competitors is that it offers a complete lineup of accounting and financial management software options. The General Accounting module is just one part of this entire system. Offering administration the chance to track trends, generate reports, and set budgets, this comprehensive software is a key component of many hospital finance departments.

The General Accounting software conforms to the the generally accepted accounting principles (GAAP) you’ll find in the business world, but is specialized for use in a healthcare capacity. For accounting departments, there are features like a general ledger, budgeting tools, and executive support. For hospital administrators, the ability to generate reports and forecasts means they can always look forward to a more financially stable future. And unlike many of the Meditech software options, this one provides a standalone feature that HIT professionals can build separately or as part of a larger infrastructure.

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Supply Chain Management

The inventory process of a hospital or other large healthcare corporation can be streamlined through Meditech’s Supply Chain Management module. This software automates the inventory process across facilities and departments from the point-of-delivery through the point-of-care. Included in this program is material management, accounts payable, a dispensing system, and even an electronic data interchange (EDI) interface. Users can tap into the software from individually-tailored desktops or as part of a more cohesive and uniform system.

Building the Supply Chain Management system requires an HIT professional familiar with the Meditech 6.0 platform. Although the focus here is less on patient care, electronic medical records, and HIPAA regulations, it is just as important to the organization’s bottom line to keep inventory, vendor contacts, and supplies managed in an efficient manner.

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Human Resource Planning

Meditech’s Human Resource Planning software is part of a suite of administration-focused modules that go beyond patient care to the way a hospital organizes its business infrastructure. It offers support in the areas of staff planning and recruitment, payroll, with-holdings and deductions, attendance, staff development, employee relations, benefits administration, and reporting. This web-based processing software is also key in sharing real-time information across departments and for executive use.

The Human Resource Planning module shares an integrated master employee file with the human resources department as well as individual department schedules, making it a key aspect of the hospital’s electronic records. HIT professionals working within this module should therefore expect high levels of security for both employee and business safety and regulations. Additional build capabilities to automate user workflows across departments can also help make this module a success.

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Cost Accounting

The Cost Accounting software option offered through Meditech is designed for monitoring and controlling costs associated with healthcare facilities of all sizes. Tapping into the information already entered into the Meditech HCIS system, this application can generate budget outlooks, variance analyses, and cost comparison reports. Additional features include the ability to deconstruct procedure costs by materials, labor, and overhead as well as cost calculations across different systems and departments.

HIT professionals working within the Meditech system of business applications can expect to include the Cost Accounting module. When used in conjunction with General Accounting and Supply Chain Management, users are able to better define their budgets and costs for both short- and long-term outcomes.

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Data Repository

For data organization and decision support tools, Meditech 6.0 offers the Data Repository module. This program is able to generate fast and easy reports in the fields of clinical care, administrative tasks, and financial data—and all pulled from the existing HCIS system. When used and integrated properly, the Data Repository offers a simple solution for complex tasks at the hospital administration level.

Virtually all the data that exists in the HCIS can be used to generate reports—and because the Data Repository is so intertwined with the Meditech Health Care Information Systems, it’s important to have an HIT professional who is comfortable moving through the underlying infrastructure. Although the Data Repository itself does a lot of the heavy lifting, having an IT team member who knows how to leverage that data without slowing down the live flow of information is key.

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Scanning and Archiving

Because the Meditech 6.0 HCIS is able to work across even the largest healthcare organizations, it’s important to have enough data storage to keep the system running. The Scanning and Archiving module is able to maintain a large warehouse of information—and all within an electronic environment that reduces the need for physical paperwork and file sharing. From legal files to patient records, all types of paperwork can be streamlined into the electronic system.

HIT workers, medical billers and coders, and hospital staff can scan the necessary documents and patient records regardless of the complexity of the image. It is then integrated into the larger HCIS system and into individual modules like Oncology or Imaging and Therapeutic Services. A truly functional EMR/EHR system isn’t possible without the right kind of storage options, and Scanning and Archiving makes it all happen.

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