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The EpicCare Inpatient Clinical System helps hospital departments and specialty healthcare providers manage patients and patient care. Designed to streamline the way nurses, physicians, therapists, and other providers work together, this interface minimizes the amount of time needed on clinical documentation and records processing. It does this primarily by offering an efficient way to make and enter electronic notes regarding patient care.
Also offering easy-to-use tools, interfaces, expandable flowsheets, pharmacy integration, and hospital outpatient support, EpicCare Inpatient Clinical Systems ensures that the workflow continues unabated, and that safety compliance is functioning at its best. This system is currently found within a high number of top-rated hospitals, and a growing number of HIT professionals are getting certified in this platform as a way to build and manage an integrated system of patient care.
Clinical Documentation through the Epic System allows nurses and other healthcare professionals to automate the way they provide routine care. From facilitating the implementation of care decisions to providing a sole resource for users to update charts, this electronic system is all about streamlining access to patient information across departments.
Because this is such a large, integrated delivery system, there is a high level of coordination between nurses, physicians, clinicians, and HIT staff. Like all electronic medical records systems, Epic Clinical Documentation also helps hospitals and medical facilities reach standards in HIPAA regulations. Certification in Clinical Documentation ensures that technicians and healthcare staff are able to meet these standards and improve access to patient information.
In the healthcare field, it’s just as important to keep patient information organized when it comes to sales and invoicing as it does for issues directly related to health. That’s where the Epic Order Entry module comes into play. Allowing users to quickly access customer information related to accounts and billing, sales and returns, invoicing, credit, balances, and inventory, this module exists where clinical and business applications intersect.
Navigation of this module is made easy with pop-up windows, hot keys, and instant access to the latest account information. Pricing overrides and sales tax options also mean that users can handle patient accounts in the same way as any retail outlet or commercial enterprise. And because the system is fully interactive, notes and updates are processed immediately. HIT professionals hoping to work within the Epic system can enhance their resume by training in Epic Order Entry and using it to build a comprehensive EMR system.
The Epic Computerized Physician Order Entry (CPOE) system reduces the chances of errors related to prescriptions and medication dispensation. By requiring physicians and healthcare providers to enter their orders directly into the CPOE system, users can get instant access to possible allergies, restrictions, or conflicting medications already listed in the patient’s computerized history. Users can also make notations and special requests that are then noted for future reference.
CPOE offers an easy solution for one of the most costly errors that occurs in today’s medical field by reducing lawsuits and issues related to malpractice. Instead of relying on written or verbal communication, this fully computerized system alerts the user of possible errors in the amount or type of medication prescribed. As an integrated delivery system, the Epic CPOE is one of the easier types of software to implement and train healthcare providers to use, and the benefits are almost immediately visible.
Epic is known throughout the healthcare field as a leading source of order applications and certifications. By integrating large healthcare delivery systems that rely on technology to oversee patient charts, care, and orders, users can access the information they need faster and more reliably. Orders, invoicing, and account information are streamlined, and the number of errors is greatly reduced.
The Epic Orders Transmittal certification is just one part of a larger experience base that includes inpatient orders. HIT professionals with this certification are able to implement the Epic system for hospitals, specialty healthcare providers, and insurance organizations. Compliance with HIPAA regulations and enhanced security add to the benefit of the Orders Transmittal certification, and it is rapidly becoming a requirement for today’s top job seekers.
The EpicCare Ambulatory system is one of the top-ranked software options for electronic medical record keeping. It simplifies doctor-patient interactions by freeing up medical professionals to put the focus less on paperwork and more on face-to-face interactions. Accessing information is streamlined and automated by voice recognition options as well as more traditional electronic records searching.
As a workflow management system, EpicCare Ambulatory is also easy to use and implement. It shares a database with the EpicCare Inpatient Clinical System, allowing for cross-training options as well as a one-time setup period. It also boasts one of the highest rates of cost reduction for an EMR system, thanks to reduced errors, improvements to the coding system, and lower insurance costs to the healthcare organization.
The Epic ASAP Emergency Department Information System is one of the most-trusted workflow management modules available for the busy ER setting. Combining access to comprehensive patient information with the support functions needed to reduce transcription times, healthcare providers can update information and transfer patient records faster, easier, and with lower rates of errors.
The Epic ASAP system is designed for use with other Epic applications throughout the hospital setting, and HIT specialists familiar with this software should also be able to build, integrate, and manage comprehensive Epic systems. As a records management option, ASAP has proven beneficial and cost-effective, and many emergency rooms rely on it to streamline workflows and enhance quality of care.
The Epic Cadence Enterprise software offers an easy-to-use scheduling interface for healthcare workers in the admissions department setting. Users can schedule appointments and procedures as well as manage scheduling conflicts or patient preferences. It is commonly found in large hospital settings (in which access to the information is managed across departments), as well as in smaller medical environments.
Cadence is included in the Epic Access & Revenue software, so it is often accompanied with other Epic build projects. It can also be used on its own, since it offers both simplicity and flexibility in its management system. HIT professionals with Epic Cadence certification and experience should expect to encounter and work with the Prelude, Resolute, ADT, and EpicCare modules. Integration with third-party HIT software systems is also common.
The ADT/Prelude Enterprise Inpatient Registration system is more commonly referred to simply as ADT. Designed to manage inpatient resources, ADT gives users a faster and more efficient way to admit patients and allocate rooms, beds, and other inpatient needs. This system is designed to follow a patient from admission through discharge, and can be integrated into other EpicCare Inpatient Clinical System solutions.
Unlike many other types of inpatient workflow management systems, ADT can focus either on the specific patient or on the clinician in charge of his or her care. For example, patient files are stored and accessed under each clinician name, which means medical professionals can create flexible queues specific for their daily workload rather than on a per-patient basis. HIT professionals familiar with ADT and Prelude should also be familiar with business functions in a hospital setting to maximize the patient and healthcare worker experience.
The Resolute Hospital Billing software program is part of the larger EpicCare clinical system, building on existing inpatient management systems to include a billing component. Whether the healthcare organization works in inpatient or outpatient services, Resolute streamlines the way billing, collections, and insurance claims are managed, and in a way that meets HIPAA regulations.
Because users from varying departments can access the Resolute system, all information is updated and connected in real time. This reduces the chance of multiple claims or duplicate bills being filed, offers patients a single payment option, and often eliminates the need for outside billing support. Users at the management level can also use Resolute to assess billing practices and make changes to improve the system from an internal standpoint. HIT professionals with Resolute build experience can expect to integrate Resolute either on its own or as part of a more comprehensive Epic Inpatient Clinical System package.
Epic’s Chronicles is the healthcare data management system required for almost all integrated Epic systems. Supporting thousands of users and millions of records at a time, Chronicles helps streamline data management for a more effective way to maintain electronic health records. HIT professionals working within the Epic system should have a strong understanding of the Chronicles system and how it can be leveraged to enhance record keeping for even the largest and most complex healthcare systems.
One of the best things about Chronicles is that response times and scalability are never negatively impacted, even when the number of users increases. Patient information is updated and processed in real time, which makes the Epic system and all of its components a safe and efficient way to handle patient information.
The Bridges Interface Development Toolkit is an important part of the electronic medical records software offered through the Epic brand of services. HIT developers can use the Bridges software to manage and maintain a variety of different interfaces and tools. From message formats and data mapping to programming standards for supporting interface transactions, this is one of the best ways to streamline an Epic system for a broad range of users and user types.
Connectivity solutions are an important part of the Epic brand of software, as the company regularly updates their options and incorporates new technologies. Because Bridges offers the ability to generate statistics and reports, it is doubly valuable as a tool for those responsible for building a complete HIT system. Certification in Bridges is a boost to any HIT professional, and is required in many different design, build, and maintenance positions.
Epic’s Enterprise Reporting software options are becoming more and more common in the healthcare setting. Clarity, a reporting application that can be used to access and analyze non-time-sensitive reports, is a great addition to medical records and data production. This statistics-based option is used to analyze and improve the functionality of a hospital’s or office’s existing EMR system. Improvements can then be generated that will not only enhance the quality of patient-clinician interaction, but offer a competitive advantage to organizations, as well. This software also incorporates a warehouse for external data storage, with fast and easy access as needed.
Reporting of this kind is increasingly important for data-driven results and improvements in the hospital setting. That’s why Clarity is focused on monitoring and tracking changes in revenue, clinical results, and patient outcomes—and all with easy-to-read reports, queries, graphs, and charts. And because all information is run through a single interface, it is easier for one HIT professional (or a small team) to monitor the data and come up with reports that can then be used by all decision-makers and administration.
The Willow Inpatient Pharmacy System, formerly known as EpicRx, is a vital part of Epic’s software options for ordering and administering medication. Used by physicians, pharmacists, and nursing professionals, this is a streamlined way to connect all the necessary professionals in dispensing and verifying the proper medications and in their proper doses. This software is designed to provide better patient care as well as lower rates of errors.
Willow is part of the larger EpicCare Inpatient Clinical System package, offering both pharmacists and direct care providers access to the same information and the ability to communicate about medication prescriptions in real time. This software was awarded the KLAS 2009 Award as the best Pharmacy Module on the market. HIT professionals working with the Willow system should also expect to be fully trained in other CPOE modules, especially those within the Epic brand.
Epic’s operating room management system, known as OpTime, is part of the larger EMR/EHR packages used by hospitals and surgical centers of all sizes. This software allows users to schedule and monitor all phases of the operating room process, from scheduling and patient preferences to operative care assessments, anesthesia records, PACU documents, and procedure reports. As a comprehensive operating room tool, there is no better way to streamline and organize the system, and OpTime is fully compatible with other modules through the Epic brand.
HIT professionals with OpTime certification can expect to work with the entire Epic software lineup. Although OpTime can be used as a standalone feature, it is commonly used in conjunction with other patient records and accounts modules.
Radiant Radiology is Epic’s tool for scheduling, documenting, communicating, charting, film tracking, and reporting within a radiology department or specialty provider. This module allows users to link images, information, and reports across a wide range of departments, thereby enhancing care and speeding up the process of dissemination within a larger healthcare context. Instead of relying on x-rays and charts, this paper-less and film-less environment reduces errors and eliminates many of the steps required in the more cumbersome traditional healthcare setting.
HIT professionals working with the EpicCare system can include Radiant as a way to boost their resumes and offer enhanced record keeping software build options. The module relies on the standard EMR system for basic information, so the ability to build a larger, more comprehensive Epic system is ideal. This system is the 2009 KLAS winner for the #1 Radiology Information System on the market.
The Beacon system offered through Epic is designed for use in oncology departments and specialty oncology providers. It was created to act as an accompaniment to the larger EpicCare module, which organizes a large system of care providers, patients, appointments, charts, and notations. With Beacon, users can track treatment plans and patient records as they relate to the oncology department—an important step in ensuring the highest quality of care for patients with cancer and undergoing cancer treatments.
Because Beacon is meant to be used in conjunction with EpicCare Inpatient Clinical System, HIT professionals with Beacon certification should expect to configure, build, and install the application as part of the entire organization’s EMR system. With the right training, users can get started right away with organizing patient data, analyzing outcomes, and synthesizing data to support effective decision making for the future.
In the changing face of healthcare, patients are taking a more active part in the way they understand and use the medical system. Epic remains on the cutting edge by offering MyChart, a software program that offers patients the chance to participate in the way their personal health records are maintained and used. Patients who want access to their medical records and information can use MyChart to view test results, lab outcomes, appointment times, and prescriptions. It is also possible for patients to make new appointments, request prescription refills, manage care plans, communicate with care providers, and even pay bills via a secure online system.
Once equipped with this information, patients experience a higher rate of satisfaction with their healthcare plans overall. HIT builders can expect to integrate the system within an existing Epic EMR program, since it is not a freestanding software. Because it is accessible to the public, security and ease-of-use are more important in this module than in many other types of Epic components.
The Identity Enterprise Master Person Index (Identity EMPI) is an integral part of Epic’s healthcare IT database infrastructure. As more healthcare providers move to electronic records, there are many situations in which conflicting software modules, multiple patient records, and data bog down the system. Identity exists to evaluate patient records and find errors and duplications. This allows users to merge and unmerge patient records as needed.
One of the best features of Identity is that it can organize information across external systems outside the Epic brand. It is designed to recognize things like typos, alternate names, and errors in patient information, and can make comparisons that are easy for users to evaluate. HIT staff can implement Identity to create more efficient systems within hospitals and smaller private practices and clinics.
Epic’s HIM (Health Information Management) system offers tools for simplifying medical records and tasks. Designed as a way to support the record keeping departments of hospitals and medical offices, this workflow management solution reduces overhead and streamlines the way users access information.
This easy-to-use program can be used to integrate chart and film tracking into appointment times, monitor chart deficiencies, manage patient information (including billing), and facilitate third-party coding. The coding aspect is one of the most popular features of HIM, since the flow of information is improved but remains in keeping with all HIPAA regulations. HIT professionals familiar with HIM can be counted on to implement the system into existing EMR programs and to incorporate additional tools and features to get the most out of the Epic line of products.
Although individual certifications in Epic modules are a great way to boost an HIT professional’s resume, there needs to be a strong basis of security training in place as well. A substantial amount of patient information is disseminated through the Epic line of resources, and keeping that information secure and in keeping with HIPAA regulations is just as important as building the infrastructure in the first place. That’s why anyone working within the Epic system should be familiar with Epic Security and how it can enhance the EMR system as a whole.
Epic Security allows HIT professionals to customize security options for specific access and restriction levels. When implemented correctly, these security features enhance rather than detract from user experience—even in a large hospital or corporate setting.
As the name suggests, the Epic Stork Obstetrics/L & D Information System is a software module designed for use in an obstetrics office or delivery floor in a hospital setting. As part of the larger Epic architectural framework, Stork allows for easy workflows to and from the patient information already entered into and maintained by the EpicCare system. At the same time, it organizes information specifically for labor, delivery, and postnatal care.
Although the Stork system is designed for use with existing Epic modules, it may be used independently or in place of other EMR options. Epic Stork HIT professionals and coordinators can expect to work within the larger Epic framework to enhance user experience through system building, workflow analysis, testing, training, and ongoing maintenance.